Sample Job Description—Administrator
Paid or unpaid, attorney/Inn membership not required*
A permanent administrator has been found to be a great value to provide stable and consist
administration of the Inn - time commitment 6-8 hours per month**
The Administrator can perform many or all of the responsibilities of the Secretary-Treasurer:
The Administrator also executes the following duties:
- Keeps the membership rolls, gathering necessary information from new and returning members.
- Keeps attendance records for each meeting and brings attendance problems to the attention of the Membership Committee Chair.
- Conducts the annual election of officers according to the procedures set forth in the Inn bylaws.
- Submits leadership and member information to the American Inns of Court Foundation according to the schedule set forth by the Foundation.
- Bills and collects member dues according to the schedule set forth by the Executive Committee.
- Manages the Inn finances and bank accounts.
- Reports the Inn’s financial status to the Executive Committee at each meeting.
- Deposits all monies collected, and pays all debts incurred, by the Inn.
- Prepares annual budget for approval by Executive Committee.
- Arrange for refreshments and food at meetings of the Inn and annual banquet.
- Furnish staff support to the committee of the Inn
- Serve as an important contact point for the national office, making sure that leadership information and the roster are submitted on time
- Must possess a high level of organizational skills and an ability to work effectively with numerous other people on specific tasks.
- Prior experience in basic bookkeeping, budgeting and financial reporting.
- If an Inn member, the term of this position is two years, commencing on July 1 following the election.**
- Must meet with the Secretary-Treasurer to review the procedures, financial accounts and membership rolls.
- Review the Inn’s self-evaluation to determine previous successes or challenges encountered in the position.
Responsible To/Responsible For
* The Administrator need not be an attorney or member of the Inn. If the Inn is affiliated
with a law school or a bar association, the administrator may be someone on the staff of the
- The Administrator reports to the Inn President.
law school or the bar association. In some cases, the local Inn pays the person. The result is
a more efficient operation that frees the Masters of the Bench from the minutiae of
administering the Inn to concentrate on fulfilling the Inn’s mission.
** When the administrative duties of the Secretary/Treasurer pass yearly from person to
person, records can be lost and succeeding officers may not be able to follow previous
procedures. For this reason, a permanent administrator has been found to be a great value.